Office Administrator/ Executive Assistant

ChefTek, LLC is Denver Metro and Colorado’s premier commercial repair specialists. We service marque establishments, businesses, restaurants, and grocery stores; performing work on HVAC, cold side equipment, hot side equipment, ice machines, and specialty appliances.


The Office Administrator is a critical role to daily business operations. As an Office Admin, you will offer customer service and administrative responsibilities in an exciting, fast-paced environment. The Office admin greets visitors, answers the telephone, responds to both routine and emergency inquiries and performs various clerical duties as mentioned below. When our customers look to us for help, they can rest assured that their requests and concerns will be greeted with the highest level of service and left knowing that a solution is on the way.


At ChefTek, we love building long-lasting relationships with our employees, customers, and vendors. Every team member is empowered to deliver a “white glove” and solution-oriented customer experience.


If you’re someone who loves helping people, enjoys being challenged and solving problems daily, has a great work ethic, and is looking for a rewarding career, then this is the opportunity for you. Please apply by clicking on the link below. We’d love to learn more about you, your goals, and how we can help you achieve them.


Responsibilities

  • Answer and direct all incoming calls to the main reception line

  • Provide administrative support to the members of the Manager team as needed, including calendaring and scheduling management, travel arrangements, and time and expense reports

  • Welcome all guests to the office and coordinate with the host

  • Maintain general reception area and main conference rooms

  • Maintain and order necessary office supplies and parts inventory from appropriate vendors

  • Maintain and renew (if needed) sales tax licenses for the cities we perform work in

  • Field internal and external general office inquiries (contacting customers for updated information)

  • Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages

  • Process and distribute all incoming mail

  • Assist as needed with facilities management inquiries for office

  • Manage internal communications including office updates and newsletters

  • Oversee planning and logistics associated with events and meetings

  • Hours of operation are Monday thru Saturday 7a – 4p. The schedule for this role is Monday – Friday; 8 hour days and 40 hours per week unless overtime is approved. Must be able and willing to work rotational emergency/on-call as needed.


Basic Qualifications

  • High school diploma or GED

  • 1-2 years of service experience within facilities, hospitality, corporate services, or equivalent office management experience

  • 1 year of experience with Microsoft Suite (Excel, outlook, word, PowerPoint)

  • Articulate and polished communication style

  • Friendly, warm personality

  • Experience in providing administrative support in a professional work environment

  • Strong organizational skills, detail-oriented

  • Demonstrated ability to quickly learn and master new software applications

  • Proactive and resourceful


Preferred Qualifications

  • Associates degree or BA/BS degree or equivalent practical experience

  • 2+ years of service experience with an emphasis on facilities, hospitality, corporate services, or equivalent office management experience

  • 1+ years of experience with Microsoft Suite (Excel, outlook, word, PowerPoint)

  • 1+ years of experience with Google Suite

  • Bi-lingual English and Spanish speaking

  • Experience in a startup environment


Physical Demands

  • Office environment

  • Frequent sitting with occasional standing and walking

  • Light lifting of office equipment or parts

  • Must be able to use your hands and fingers for computer usage and picking up or moving office equipment


Compensation and Benefits

  • Competitive Base Pay

  • 40 hours per week, paid overtime available

  • Schedule Monday – Friday

  • Comprehensive Medical, Dental, and Vision

  • Paid time off

  • Career Advancement

  • Professional training and a great learning culture

  • Company credit card